Pilotlogbook Manual

Overview of Layout and Tabs

Pilotlogbook consists of five main sheets:

• INFORMATION – General instructions and setup details.
• LOGBOOK DATA – Primary area for entering flight details.
• DASHBOARD HUB – Summarises key statistics and progress.
• RECENCY AND EXPIRY – Tracks recency for VFR, IFR and Documents and displays basic analytics.
• ADVANCED ANALYTICS – [COMMERCIAL EDITION] Provides in-depth data analysis and trends.
• PRINT PILOTLOGBOOK – Formats data for printing or export.

How to Navigate the Spreadsheet

Navigating the spreadsheet is straightforward. Tabs are located at the bottom of the Excel window. While most sections are locked to protect formulas and formatting, users can freely enter data in designated fields.

1: Legal Disclaimer

Contains the terms of use and a legal disclaimer to protect the intellectual property rights of Pilotlogbook.

2: Advanced Analytics Information

Provides an important note on the use of Advanced Analytics sheet. To learn more go to 'ADVANCED ANALYTICS' section of this manual.

3: Purchase Details and Support Links

This section includes:

• Purchase Confirmation – Displays your order details for verification purposes.
• Social Media Links – Connect with us on social platforms for updates and tips.
• Review Link – Provides an easy way to leave feedback and reviews.

4: User Information and Order Details

Displays the user's name and order information for reference.

1: Headers for Logbook Data

• The top row contains headers for each data column, clearly labelling the type of information required (e.g., Date, Aircraft Type, Flight Time, etc.).
• Use these headers as a reference guide to ensure all entries are accurate and properly categorised.

2: Entering Data

• Input Method:
  1. Click in the cell where you want to enter data.
  2. Type your information.
  3. Press TAB to move to the next cell in the row or left-click the adjacent cell to continue entering data.
  4. To move to the next row, click the last cell in the current row and press TAB again.
• Important Note:
  • Ensure every entry includes a date in the designated column. Dates are required for the Advanced Analytics sheet to function properly.

Main Dashboard Overview

• Displays totals for all logged data, using modified headers from the Logbook Data sheet.
• Key statistics include (by aircraft type):
  • Total Hours
  • Take-offs and Landings (To/L)
  • Instrument Approaches
  • Aircraft Recency Tracking
  • Total Flights and Total Hours
  • Days Since Last Flight, shown in the top-left corner for quick reference.

For detailed recency tracking, document expiry information, and specialized hour totals, please refer to the RECENCY AND EXPIRY sheet, which contains complementary data to help you maintain regulatory compliance.

1: VFR Currency, IFR Currency, and Document Expiry

VFR Currency

• Helps track currency for carrying passengers per CASA requirements (minimum of 3 take-offs and landings within the last 90 days).
• Setting the required minimum:
  1. Locate the 'Minimum' field labeled SET MINIMUM.
  2. Enter the required number of days in numeric format.
• Displays:
  • Actual To/L totals from the past 90 days (Day and Night).
  • Color Indicators:
    • Green – You are compliant with your set minimum.
    • Yellow – Close to losing recency by 3 days.
    • Red – No longer recent.

IFR Recency Tracker

• Tracks compliance with CASA IFR recency requirements (minimum of 1 approach of each type and 3 approaches total within the last 90 days).
• Setup:
  1. Enter the minimum required approaches under 'Minimum'.
  2. Logged approaches appear under 'Actual'.
• Color Indicators:
  • Green – You are compliant with your set minimum.
  • Yellow – Approaching non-compliance by 3 days.
  • Red – Non-compliant.

Document Expiry Tracker

• Helps monitor document expirations for compliance.
• Input:
  • Document Name under Documents.
  • Expiration Date under Expires On.
• Displays:
  • Days Remaining until expiration.
  • Color Indicators:
    • Yellow – Document nearing expiration.
    • Red – Document expired.

2: Flight Hours Totals by Callsign and Year

• Flight Hours by Callsign:
  • Enter your Callsign exactly as logged in the Logbook Data sheet.
  • Total hours associated with that callsign appear in the adjacent cell.
• Flight Hours by Year:
  • Displays total hours grouped by year for historical reference.

3: Date Expiry Display

• Displays:
  • No Minimum Set: No numerical value inputted in section 1.
  • OUT OF RECENCY: No longer recent based on metrics set in section 1.
  • If a date is displayed, it indicates the latest time you will stay recent with your inputted values in section 1.

[COMMERCIAL EDITION] 4: Flight and Duty Hours Tracker

• Helps monitor hours flown within a set number of days and allows you to set a maximum flight time.
• Input:
  • Set the timeframe in days under SET DAYS.
  • Set the maximum allowed flight time under SET MAX HOURS.
• Displays:
  • Actual time flown within the set days.
  • Color Indicators:
    • Green – More than 1.5 hours remaining.
    • Yellow – 1.5 hours or less until breach.
    • Red – Flight hours breached.

1: Information and Contents

Contents Overview:

• Left Panels:
  • Summary of Hours – Total logged hours categorised by role.
  • Command Time Totals – Hours logged as Pilot-in-Command (PIC).
  • Dual Time Totals – Hours logged as dual instruction received.
  • ICUS Time Totals – Hours logged as In Command Under Supervision (ICUS).
  • Co-Pilot Time Totals – Hours logged as a Co-Pilot.
• Right Panels:
  • Flights Per Month – Trends showing flight frequency.
  • Specialist Hour Totals – Tracks specialised hours logged in custom columns.
  • IFR Approaches – Totals categorised by approach type (2D, 3D, etc.).
  • Time as PIC – Breaks down total PIC hours by category.
  • Top Routes – Displays most frequently flown routes.
  • Top Registrations – Highlights aircraft registrations with the most logged hours.

Data Refresh:

• Automatic Refresh: Data refreshes each time the spreadsheet is opened.
• Manual Refresh:
  • Desktop: Go to 'Data > Queries & Connections > Refresh All'.
  • Online: Use 'Data > Refresh All' in Excel Online.
  • Search Option: Use the top search bar and type "Refresh All" for quick access.

Filter Notes:

• If a graph displays the message 'All values are filtered out', it means no data exists in your logbook for that specific metric.
• Filters are dynamic and only display options where data is available.
• Device Limitations:
  • Filters work on Excel for Windows, Mac, and Excel Online in a browser.
  • Filters do not work in the Excel Mobile App for iOS or Android.
  • For mobile filtering, open the logbook in a browser like Safari or Chrome.

2: Using Graph Controls (Slicers)

Each graph is paired with slicers, which act as filters for adjusting what data is displayed.

How to Use Slicers:

1. Select a Slicer: Click on any slicer (drop-down menu or buttons) to filter data.
2. Multi-Select Options: Hold Ctrl (Windows) or Command (Mac) to select multiple options or click 'Multi-Select' (Checkmarks, top right of slicer).
3. Clear Filters: Click the Clear Filter (funnel icon) button to reset the slicer.
4. Interactive Updates: Graphs update in real-time as you adjust slicers, providing instant visual feedback.

3: Graphs and Dynamic Updates

• All graphs are dynamic and automatically update based on the data you select in the slicers.
• Graphs reflect totals, trends, and comparisons, making it easy to visualise your flight activity.
• Each graph is tailored to a specific data set, providing insights without requiring manual calculations.

1: Expanding the Data for Printing

The PRINT PILOTLOGBOOK sheet automatically populates your data into the designated cells but does not expand automatically to accommodate additional rows. Expanding the data is done manually by following these steps:

1. Select the Second Page Template:
   • Navigate to the second page in the sheet.
   • Click the top-left corner of the data section (starting with the Date Cell).
2. Highlight the Entire Page Template:
   • Hold Shift and click the bottom-right corner of the second page template.
   • This will select the full data block for that page.
3. Copy the Template:
   • Right-click and select Copy or press Ctrl+C (Windows) or Command+C (Mac).
4. Paste the Template Below:
   • Scroll to the bottom of the existing data and select the first empty row.
   • Paste the copied template by right-clicking and selecting Paste, or pressing Ctrl+V.
5. Repeat as Needed:
   • Continue adding templates until all your logbook data is displayed.